Vacancy: Event Coordinator – starting May 2024

Vacancy: Event Coordinator – starting May 2024

Are you super excited about space and have a passion for hospitality? Do you have an international spirit and a getting-things-done mindset and love working in an innovative environment? Then, apply by 7 March to work for SBIC Noordwijk and NL Space Campus in this full-time role!  

We are seeking a dynamic and detail-oriented Event Coordinator to join our team. The ideal candidate will be responsible for planning, organising, and executing a wide range of events, from conferences to social gatherings. As an Event Coordinator, you will collaborate with colleagues and the space business community to ensure the seamless execution of events, while also managing budgets and timelines. The successful candidate will have excellent organisational and communication skills, and the ability to thrive in a fast-paced environment.

Located at the heart of the Dutch space industry, SBIC Noordwijk and NL Space Campus are close partners and have offices in the same building. At this location, we host numerous events together per year – events that appeal to entrepreneurial talents with ambitions to grow their skills, who are curious to learn, innovate and experience the industry. We have a passion for space, networking and facilitating interactions. 

If you have a can-do attitude and a passion for delivering exceptional experiences, we invite you to apply for this exciting opportunity to shape and enhance our events portfolio. 


As an Event Coordinator, you will collaborate with colleagues and the space business community to ensure the seamless execution of events, while also managing budgets and timelines. You will use your skills to facilitateorganise and support several events per year – from masterclasses to hackathons and from pitch sessions to networking events. You will report to the COO of SBIC Noordwijk and the Community Manager of NL Space Campus. 


 Starting 1 May or earlier 

• The successful candidate will be based at the SBIC Noordwijk and NL Space Campus headquarters 


  • 36 hours per week (24 SBIC Noordwijk and 12 NL Space Campus via SBIC Noordwijk) 

  • Starting gross salary between 2.450 and €2.750 depending on experience  

  • Holiday allowance of 8% annual gross salary 

  • Number of holidays: 23 per year 

  • Travel expenses related to work may be covered, depending on the method of transport 


  • On-site event execution 

  • Budget management 

  • Planning and coordination 

  • Post-event evaluation 

  • Reporting and documentation 

The successful Event Coordinator will play a crucial role in delivering memorable and impactful events that align with both of our organisations’ objectives.


  • Secondary vocational education  

  • Pro-active with good organisational skills and a hands-on mentality  

  • Experience with organising events 

  • Strong attention to detail, excellent time management and communication skills
  • Flexible (some events take place in the evening, such as the monthly Network & Drinks) 

  • A passion for hospitality and innovation 

  • Able to work independently as well as collaborate effectively within multiple teams. 

  • Fluency in Dutch and English (verbal and in writing)  

  • Proficient in using Microsoft 365 and project management software, such as Eventbrite and Mailchimp is a pre 

  • Representative and a sense of humour 

  • Resident in the Netherlands 


  • An inspiring and entrepreneurial environment 

  • The chance to host, organise and facilitate events in an international setting and work together with many different partners from the space industry
  • Prospects to gain valuable experience and expertise in event planning/coordination to develop your skills further 

  • Opportunities for you to learn all about the space industry (no prior experience is needed, but technical interest is great and affinity with the space industry is a requirement) 

  • A high degree of personal responsibility  


Space Business Innovation Centre (SBIC) Noordwijk supports entrepreneurs that want to launch or improve a product or service that makes use of space technology. We give them access to an international network, tools, knowledge and finance. One of the most important tasks of SBIC is managing the European Space Agency’s business incubation programme in the Netherlands, ESA BIC Noordwijk. Next to that, we manage several programmes and, on a project basis, we often work with other space related efforts, like the NL Space Campus or helping entrepreneurs from abroad set up their space business in the Netherlands. 

NL Space Campus stimulates cooperation and opportunities for innovation and development of space technology in the space industry in the Netherlands. A young foundation with multiple stakeholders in a dynamic environment, we spend a lot of time networking, connecting and strengthening the Dutch space industry. The campus is a connecting platform for the space ecosystem that stimulates and facilitates knowledge sharing and cooperation for more innovation, activity and societal impact. With ESA ESTEC and its thousands of space experts, the Galileo Reference Centre, Space Business Innovation Centre, many dozens of space technology & data companies and the strong cooperation with the Leiden-Delft-Erasmus universities, the campus is the beating heart of the space sector. 


We are accepting applications until the end of the day on 7 March (23:59 CET). Please send your motivation letter and resume via email to If you have questions regarding this vacancy, call us via +31 71 20 20 307 and ask for Martijn Leinweber or Rianne van der Poel. 

Acquisition regarding our vacancies will not be appreciated. 

Featured image credit: Freepik

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